Revision History


Overview

Facilities must apply for all modules routinely performed at that site (Obstetrical, Gynecological, General, Vascular, Pediatric) in order to be accredited. In the initial application, your facility selected the exams that you will submit from each module for accreditation.

 

Clinical exams submitted for accreditation review must match what was selected in the application. If you decide to change the type of exam you will be submitting, you must notify the ACR. The ACR will replace the exam within the application. All submissions will be returned if notification did not occur.


After you submit your application online, you must log into your account and fill out the forms for your Testing Package. You may print generic forms from the Ultrasound Accreditation section of the ACR website so you can fill them out online later, but the data must be submitted online.


After your application is processed, the ACR assigns your facility a unique identification number (UAP#). This number appears on all correspondence from the ACR, on your online records and on all barcode labels, if applicable. Please use this number on all submitted materials and to identify your facility when contacting the ACR for assistance.


All testing materials must be submitted to the ACR within 45 calendar days from the date they were made available to the facility, or the application will be made inactive. The testing materials due date will be in the email sent to the facility when the application has been accepted and the testing materials have be sent. Failure to meet this due date will jeopardize completion of your accreditation. If your facility is renewing its accreditation, we cannot guarantee completion before your ACR certificate expires. If your site cannot submit the required materials by your due date, notify the ACR immediately.

 

Clinical Image Selection 

Clinical images for each type of ultrasound accreditation the facility is seeking (Obstetrical, Gynecological, General, Vascular, Pediatric) must be submitted.


Images must be clearly labeled and obtained within the established timeframe. All examinations submitted must have been performed within six 6 months of the date that the testing package link was released to the facility. No images will be accepted for review that predate this date by more than six months. Since we do not know exactly when the application will be processed, do not collect images until you have received instructions with the testing material.


Clinical images for vascular, gynecological, obstetrical and general accreditation should be normal exams or as close to normal as possible. Exams with minimal pathology may be submitted only if no high quality normal studies are available. Examinations containing abnormal findings must be clearly documented in the accompanying physician report. The ACR is not responsible for abnormal evaluations.


Each set of ultrasound examinations will be evaluated for:

  • Report identification

  • Image Quality

  • Anatomic coverage 

  • Exam identification (all information annotated on clinical examinations will be kept confidential by the ACR). The following identifying demographic data should be displayed on each image (adding the technologist’s identification number, name, or initials to at least one image of the examination is recommended):

    • First and last name

    • Medical record number

    • Institution name

    • Date and time of examination

    • Date of birth or age

    • Type of examination


Clinical images should represent your facility’s standard exam protocols. Exams performed should be consistent with the ACR practice parameters regarding ultrasound. ACR Appropriateness Criteria and Practice Parameters and Technical Standards can be accessed from the ACR website. Please refer to the “Exam Requirements” associated with individual exam types (see table below) for additional guidance.


Exam Requirements by Ultrasound Accreditation Type

Obstetrical

Gynecological

General

Vascular

Pediatric


Please note the following:

  • Refer to the Exam Requirements - all anatomy listed is required.

  • Reviewers assume that all images submitted are examples of your best work. Images will be judged accordingly.

  • The supervising ultrasound physician should review and approve all clinical images before they are submitted.

  • Each study submitted must be obtained from a different patient; however, all views of any given ultrasound examination must be from the same patient, and all images obtained must be submitted.

  • Any clinical image submitted for accreditation review must be of an actual patient who needed the examination. Use of volunteers or models, including staff from your facility, is prohibited and may result in withholding, denial or revocation of accreditation. Attempting to “pass off” images taken from a volunteer or model as clinical images from a patient may constitute fraud.

  • Do not submit post-surgical studies.

  • All exam requirements must be met with static imaging. Any cine loops included with your submission will be disregarded and not reviewed as part of the accreditation process. Not meeting exam requirements with static imaging will be cause for failure.

  • The use of a phantom test object is optional at this time; therefore, questions relating to characteristics associated with system sensitivity, image uniformity, and safety may be answered without the use of a phantom as a test object.

  • Keep all documents for your records and keep copies of everything you submit to the ACR for your records.

 

Reporting of Results 

Physician reports are requested to confirm the date and type of examination performed for all examinations. Each ultrasound exam submitted must have a report that is clearly labeled. The physician report should follow the format outlined in the ACR Practice Parameter for Communication of Diagnostic Imaging Findings .  A sonographer or technologist worksheet does not take the place of the physician report.


Vascular reports must contain diagnostic physiologic and anatomic findings. It is desirable that normal lab values for velocity measurements appear at the bottom of reports for reference; this is especially helpful with carotid examinations (for Duplex carotid exams the velocity table should be included). If velocity measurements are not on the report, please include a copy of the measurements. For vascular work, the reports must contain results from noninvasive pressure testing, where appropriate, obtained either from the referral source or from actual testing performed at your own site of practice. 



Revision History for this Article

Date

Section

Description of Revision(s)

12-12-19

All

Article created; FAQs incorporated; No criteria changes

2-3-2020
Clarified clinical evaluation categories, corrected name of Practice Parameter for the Communication of Diagnostic Findings and clarified evaluation criteria of static imaging versus cine loops
3-13-2020Vascular reportsRemoved diagnostic criteria



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